Tag : Coffee Fundraisers

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In the realm of coffee fundraisers, there are many avenues one may take to spread awareness of their cause while simultaneously gaining a decent amount of donations. If you’re interested in unique fundraising ideas here is the best way to raise funds for your school, church, band, youth group or any other organization: a coffee fundraiser. Much like any other form of fundraising, there are several ways this form of fundraising can be carried out. The two most popular coffee fundraising methods are brochure-based and direct sale. While the primary goal of each fundraising type is universal, the techniques used to meet this goal can greatly vary.

Brochure Coffee Fundraisers

If you or your child has been involved in a school system within the past couple of decades, then you’ll likely be familiar with this type of fundraising option. In the most basic terms, brochure fundraising is just that – raising funds by selling products from a brochure. In the realm of coffee fundraising, brochures come from a coffee supplier, along with order forms.

Once the brochure’s and order forms are received, they are handed out to fundraiser participants. From here, they may be shown to relatives, co-workers or neighbors. If the potential donor finds an item within the specialty catalog that interests them, they fill out the order form and include some form of payment. At the conclusion of the fundraising event, all order forms are collected and sent to the coffee supplier, or vendor.

From here, the coffee company processes payments, delivers products to the donors and then delivers a check to the fundraising organizer based upon the number of sales they achieved. This is perhaps the easiest and most cost-effective way of holding a coffee fundraiser. Because brochures and order forms are sent free-of-charge to fundraising organizers, there is literally zero upfront cost of getting started. In fact, there is no cost associated with this type of fundraising event. Because of this, it’s ideal for organizers who are working with little-to-no investment money.

Direct Sale Coffee Fundraisers

This form of fundraising is much different than the aforementioned. Within this model, fundraising participants sell physical bags of coffee, instead of simply taking orders via a brochure. While this provides donors with instant access to their purchase, it also requires a significant financial investment from the fundraising organization. While this may not be the best choice for every fundraising campaign, it can be quite lucrative when setting up a physical booth at a festival, school production or community event. By setting up a booth and including information about your cause, you’ll tackle two birds with one stone (or booth): Raising funds by selling coffee and communicating with your local community regarding your cause and need for funds.

The modern educational system is undergoing a constant battle. While the quality of education being delivered to students is ever-evolving, the financial stability and health of many school systems is shrinking. Because of this, many school departments and classes must find school fundraising ideas to raise money for their projects, productions or development. Coffee fundraisers are becoming one of the most successful and lucrative options for many schools. However, if you wish to maximize this success, then there are several tips you must follow.

Step 1 – Plan Your Coffee Fundraisers for Schools Early

In the realm of school coffee fundraisers, the key to success is planning early. For example, if you plan on holding a coffee-based fundraising campaign during the winter months, then you should begin the preparation for this event during early fall or late summer. Therefore, when it comes time to execute the fundraising event, you’re prepared and ready to hit the ground running.

Step 2 – Delegate Duties to Other Teachers or Parents

The most successful coffee fundraisers are those that have an entire team working to support its success. Therefore, it’s important to delegate specific duties to other teachers or parents. There are three common positions that must be filled to ensure the true success of a coffee fundraising event, these include:

The Communicator – This person is responsible for communicating with parents, teachers and students regarding the fundraiser. They are also well-versed in networking with other community leaders to help spread the word regarding the fundraising goals and purpose.
Treasurer – This person is responsible for keeping track of how much money is being raised and delegating where the funds should be sent. Obviously, this person must be trustworthy and have excellent communication skills.
Fundraising Administrator – This is perhaps the most important team member of a fundraiser. They are responsible for the keeping track of the progress a fundraising event is making. They must understand the various goals and desires of a campaign and be able to establish and maintain specific deadlines.

Step 3 – Involve the Children

One of the biggest mistakes a school fundraiser can make is not involving the kids as much as possible. Keep the kids fully informed as to why you’re holding a fundraiser and what the money is for. Educate the children on proper techniques to raise money and set different milestones for each student or class. For example, at the end of the fundraiser, the class who sold the most coffee gets a pizza party or a goodie bag for specific students who met or exceeded personal goals. This is an excellent opportunity to teach children business techniques and persistence to accomplish a goal they want to achieve.